A remote board meeting is an online version of a traditional face-to-face board meeting. It is where you and other participants connect through an easy-to-use, secure online platform. Your team can attend the meeting without having to travel and spend money on travel expenses.
The first step to having a successful remote board meeting is to choose the most effective video conference software that’s safe, easy to use and packed with useful tools. Once you’ve picked the most effective video conference software, be sure to test it prior to the meeting to ensure that everyone can start.
It is also recommended to review the rules and regulations of your state that govern remote meetings. It is possible that you will need to consider legal limitations, so make sure to consult your board’s administrator or a lawyer prior to arranging a meeting.
Another piece of etiquette in virtual meetings worth considering is turning off your microphone when you’re not speaking so that other participants can be able to hear your conversation more clear. This can help keep the meeting on the right track by avoiding unnecessary interruptions, which can be a source of frustration for everyone involved.
Final tip: Before you start, set specific goals and time limitations. This way, you’ll keep the call on track and make sure you’ve covered every item on your agenda. This will also help you keep your remote board members active and focused throughout the meeting.