A video conference lets remote board participants to see each other, even with different kinds of devices. Nonprofits are able to choose from a wide range of free or low-cost video conference platforms for their meetings, including Zoom, GoToMeeting, WebEx and Google Meet. Nonprofits can also utilize board management software that comes with meeting interfaces that allow remote participation.
The ability to see the expressions of participants could encourage more interactive and participatory meetings. To ensure that everyone’s voice is heard the chair should summon members of the board who are not yet to speak and limit the number speaking simultaneously. This ensures that no one individual is in charge of the discussion and allows for a more balanced process of decision-making. To reduce background noise, participants should turn off their phones and use the mute button when not talking.
Directors who aren’t familiar with the virtual environment and may be hesitant to speak to the group. This reduces their involvement and efficiency. This can be solved by providing an www.board-room.blog/how-characteristics-of-board-of-directors-affect-companys-performance/ easy-to-use meeting interface, offering a training session to familiarize attendees with the platform and encouraging them to practice prior to the actual meeting. The board can also establish an agenda that is strict and has deadlines for each item. This will ensure that the meeting runs smoothly and that the desired result is realized. Board members can highlight documents on their computers and take notes to improve their participation and speed up the meeting. They can share annotations with their members to enhance collaboration and improve the quality of their meeting minutes.